my/our last post regarding UBS project November 2012 session

My/Our last post regarding UBS Project November 2012 session

I would like to take this opportunity to thank all good hearted people who helped us much without expecting anything in return. First of all, I must appreciate and thank to our beloved and kind hearted lecturer Mr.Noreffendy. he contributed major part in every students project in terms of conducting class throughout the semester and guide all the students in all aspects and lend a helping hand whenever we needed. He had never failed to give his smile face to the students when they are in trouble in terms of keying in data and giving suggestions. Feel thankful to the god for giving us such a understanding lecturer to us. Even though we couldn't submit the project on time he never scolded us and encouraged us to submit the project by extending the period. This attitude will make the students to be sincere and willing to submit the project.

Secondly, I would like to thank my group members and friends who helped us as well. Not forgetting, sincerely we also feel thankful to the company manager and the accountant played a major part in our project. If they never trust and give their company’s information we wouldn't have completed this project as easily as that. Moreover, we had a good relationship with them and improved our communication skills by communicating with them. They even impressed with our performance and requested us to install the UBS system in their system, since they found this UBS system much easier to use. In the future, maybe they will implement the UBS system in their company and we feel proud of it.

What we have got from this UBS project???

Actually by doing this UBS project, we could enhance the knowledge on how to key in the data into the computer rather than recording manually. This is a best opportunity for the students to get a preview and experience on how to record the data into the computerized system before they enter into working environment. Students wouldn't get shock and familiar with the system. This may lead them to perform better and be an outstanding candidate in their working profession. We are planning to implement and practice this UBS system in our father’s business, in order to get used to it with the system. By practicing doing monthly basis we can be more pro and skilled.

The mini Blogging project has given us many advantages and knowledge. We improved our written skills and English by posting from different topics and ideas. I think we still have to improve more skills on blogging and utilize it for our own purpose even more creative and innovative.

Again many many many thanks to everyone…

 wish all the students good luck for their final exams...

 BYE MY DEAR FRIENDS... :)

Challenges encountered when finishing UBS Project For November 2012 session.

Challenges encountered when finishing UBS project for November 2012 Session

While doing this UBS project, we face so many challenges since from beginning until the end of the project.

The first challenge that we face was getting a company for our project since some of the company scared and hesitate to disclose their company documents to us since all of them considered as private and confidential. After overcome those challenges finally we managed to get trusted company named Sinar Bumi Petroleum Sdn Bhd. Since the owner of the business relative to me, he agreed to give his documents and co-operate with us to complete this UBS project successfully. 

Even though we got the documents from the management of the company we still was not enough of certain information and we had to go to their head office whenever we had doubt, located at meru which is quite far from our residual area. it consumed much time and cost for travelling from our place to the head office. Apart from this, we also face challenges in terms of financially. This is because after our group members done our job as we segregated earlier, we had to print out all the computerized copy. For example, the journals, batches, ledgers, debtor and creditor list and so on. Moreover, the cover page for the project was costed RM60. The total cost that we spent to accomplish this project was RM150. This was included with the transportation, printing, hard cover, and hand-phone bills.As an appreciation we also offered lunch to the accountant of the company who really helped us so much.  

The next challenge would be recording of data into the UBS system. when our group members key in the data into the UBS computerized system, the system shows error and it was corrupted. After a few attempts, with the assistance of our friends we could manage to overcome the problem. After that we again key in them correctly and more consciously.  We are very thankful to our friends who helped us at the right moment. Besides that, our group members who had been sacrifice their time and energy to fulfill this project successfully. Even though three of us had different class schedules and staying far from each other we did put much effort and complete this project. Many thanks to them as well.

We believe in "if you have a positive attitude and constantly strive to give your best effort, eventually you will overcome your immediate problems and find you are ready for greater challenges"

My first blog post regarding accounting information system(DAC2183) mini blogging project

My first  blog post regarding accounting information system(DAC2183) mini blogging project

Hi my dear friends, we would like to reveal a secret that this is our first time in our life to create a blog and post stuffs in our own blog. We used to have Friendster, yahoo mail and face book to communicate and share our knowledge and personal information with our friends, no matter in worldwide. But for the first time we got an opportunity to explore and feel the experience into blog through accounting information system.

We really never had an idea how to create a blog account since it was a first time experience in our life. With the help of GOOGLE and FRIENDS we managed to create a blog for ourselves. We watched the video on youtube on how to create a blog and also asked for a favour from our friends as well. It was such a great feeling and so excited when we could manage to create a blog and so eagerly wanted to explore into it. But sadly we didn’t know how to use the functions on blog since it was little bit different from the facebook and yahoo mail.

We hope, our involvement in blogging will help us to perform and familiar with the functions and also improve the skill of using blog even better and creative. Besides that, we realized one thing that by posting topics on our blog we could improve our written skill and keep updating with the current issues. So, we believe we will show our best involvement in this blogging  and learn more new things. Have fun reading our blog friends. Have a great day ahead. J  

Week 4 Challanges of Finding Potential UBS project Companies.

Challanges of finding potential UBS project    companies…. A true story.

First of all, we have chosen one company named SELVA AUTO CARE CENTRE which located at Seksyen 17, Shah Alam and we managed to collect all the documents. The owner also co-operate with us to give the documents and supports to us. But there was a problem that makes us not to choose the company due to the insufficient of documents. The thing that causes us to choose another company is, the main document of the company’s transaction was at bank for the purpose of loan. Because, the owner of the company apply for a loan from the bank for wide up the company. For that reason, the main document was hold by the bank for process of loan. It’s taken quite long time but cannot get the documents.  So that we decide to choose another company named TOKO ASAS SDN BHD which located at Setia Alam, Meru. We try communicating with the staff of the company to explain about the project UBS that we should do for a company. Finally, we meet the staff and explain all the things to her. She asks us to wait for two day to made conformation. We wait and called them after two days, and they not respond to us to give the information. We try to contact them for more than three days; at last they answer our call and said that the company’s information is private and confidential. After hearing that, we really got frustrated and loss hopes. But we did not give up and continue our journey to get the company. Finally, we get one company named SINAR BUMI PETROLEUM SDN BHD which located at Pahang, but the head office located at Meru. We find the company through a relation who work at the head office of the company. It becomes easier for us to getting all related document from the head office through the relation. We want to thank our relation who helps to give the documents for our project.

Informations that are not clear for the UBS project November 2012 session

Informations that are not clear for the UBS project November 2012 session

When we talk about an information, it should be accurate and timely, presented within a context that gives it meaning and relevance to the particular issue that we are doing on and it may also lead to an increase in understanding and decrease in uncertainty. In our case all the relevant information for the UBS project has been given by our lecturer Mr.Noreffendy Mohamed during the class session. I still remember that the lecturer has given us a paper which contains UBS CLASS INTRODUCTION INFORMATION(DAC2183/TAC2024) for every students to pursue our journey on UBS project effectively. Without our lecturer we wouldn't get information for the project. 

Even though he guided and helped us much we were still not clear with certain information since we missed one session class due to some health problem. We were confused whether to attach the ledger with the UBS project or not. After the clarification with the lecturer he told us to attach the ledger manually in certain period of time. We feel sorry for the inconvenient and at the same time we would like to thank Mr.Noreffendy for giving us a second chance to make correction on the project.  

Besides that, we also had a doubt whether to attach all the supporting documents together with the project or only important documents such as sales invoice, receipts, bills, and purchase order of the company that we have been choosed. We have found the solution for this problem from our classmates that we must only attach those important documents for the project. So we just followed their footsteps of our classmates.   

Post 6- Analyse The UBS term below.

Add entry VS quick entry

Add entry

Add entry is a single transaction entry procedure. When we enter a debit entry, we also

should have to add credit entry or vice-versa to complete the double entry concept.

 For example, there are two transactions.

Transaction no.1 – Batch 5, 1^st January 2010, credit Capital Account RM 50,000.

Transaction no.2 – Batch 5, 1^st January 2010, debit Bank account RM 50,000.  

We enter the transaction one by one according to the batches, period, date, account

number, reference number, description and amount that contain in the document into the

system.

Quick entry

Quick entry is a double transaction entry procedure. When we enter one side of double

entry, the system will generate the other side of the entry automatically. All we need to do is

nominate a Master Account. Master account can be any double entry account and it means

the account’s entry will be handled by the system.

For example, there are two transactions.

Transaction no.3 – Batch 5, debit Purchases Account RM 2,000.

Transaction no.4 – Batch 5, credit Bank Account RM 2,000.

If we select Bank Account as master account, the entry that you need to do is transaction

no.3 only, the transaction no.4 will be generate by the system.

Backup VS Restore

We may backup all our data that what we have done earlier into a portable secondary data

Storage devices like floppy disk or USB flash drive or hard disk and restore the data back

into the system when needed.

Backup

Compression of multiple data files from Sage UBS Accounting System into one

compressed file and transfer the compressed file to floppy disk or USB flash drive or hard

disk.

Restore

Decompress the compressed file from floppy disk or USB flash drive or hard disk in order 

to recover back the multiple original data files which shall be stored back into the system.

When doing backup, the system will generate a file called backup.acc. if our secondary

storage device such like diskette or USB flash drive that already have a backup.acc file

containing data for another exercise, rename it before we run backup, otherwise the 

existing backup file will be overwritten by new generated backup file.

  Edit function VS V-Edit function

Edit function

Edit function allows users to change or edit the transaction one by one in a batch in different

window. It is quite difficult for changing multiple transactions at the same time. Because, the

changes are be made separately for debit entry and credit entry. The amount that changed

in debit entry should be same in credit entry so that the account will be balance.

V-Edit function

V-edit function allows users to change or edit more than one transaction in a batch at the

same window. It is ideal for changing multiple transactions at the same time. It is faster and

easier for transactions editing compared with the normal Edit function.

Deleting All Transaction VS Deleting Individual

Transaction

Deleting All Transaction

Highlight the transaction in the register and then under the edit menu at the top, select

“delete" whatever transaction type it was. But make sure of the fact that this is a duplicate

and not another valid transaction. Once you delete the transaction, it's gone without a trace.

Deleting Individual Transaction

To delete individual transactions, either use void function in or select all transactions that

you do not want removed, batch them and then follow the instructions below for deleting

all remaining unwanted transactions.

UBS skill that i have learned until today are as follow:

ASSIGNMENT 1

(1)    At select company menu, choose your previous file, double click and enter into UBS system.

(2)    At UBS interface – user: ADMIN

                              - Password: UBS

                              - Date: 14/12/2010

        (3) Minimize UBS

        (4) Maximize my Computer- Backup folder – Backup Acc-

            NITYAHENTHU-BIAGB-rename-   BACKUP.ACC

        (5) Maximize UBS – File – restore

        (6) Check data at company File

        (7) Housekeeping – clear files/ generate sample chart

        (8) Re-enter 7 batches

         (9) Key in transaction- Add entry                                                                                                                                                                  

                                              – Quick entry

         (10) Do backup

         (11) Do experiments

                                              

(a)    Set Company Name & Accounting Period      

-          Housekeeping

-          Setup

-          General setup

-          Enter Co. Name & Address

-          Enter Last Accounting Year Closing Date

-          Enter Starting and Closing Period

(b)   Create Chart Of Account

-          General

-          General ledger A/C Maintenance

-          Click at ADD button

-          Key in the Chart of Account

-          Click at Save button

-          Click at Exit button

-          To view all accounts, go to General – Print Chart of Accounts

(c)    Organize batches 

-          Transactions

-          Organize Batches

-          Click at Add button

-          Click at Exit button

(d)   Delete unwanted  transaction

Step 1

-          Transactions

-          Print Batch of Transaction

-          Select the Batch No.

-          Select the Transaction 

Step 2

-          Type ref. No.**********

-          Type Debit & credit= zero

-          Click at save button

-          Click at exit button

Step 3

-          Housekeeping

-          File Organization

-          Click OK button

From this we have learned how to delete the entry which not important.

ASSIGNMENT 3

(1) At select Company menu enter into the system using the previous File name.

(2) At UBS interface - USER : ADMIN
                                -  PASSWORD : UBS
                                -  DATE : 18/1/2010
(3) Minimize UBS

(4) Go to my computer - C.- Backup folder - Search for file (BACKUP.ACC3-NITYAHENTHU-BIABG) - rename BACKUP.ACC

(5) Maximize UBS - File - Backup/ Restore - Restore - C.

(6) Finishing entering all business transaction from (4 until 8)

(7) Maintain Stock Value

(8) Backup - Rename back to - BACKUP.ACC3-NITYAHENTHU-BIAGB

(9) Experiments

(10) Backup - rename to - BACKUP-ACC3.NITYAHENTHU.BIAGB

Skill learned today (18/1/13)

(1) Lock and Unlock batches - the effect
(2) Go to Administration Menu (BOSS MENU)
(3) Month end Processing
(4) Deleting individuals transaction

(a) Lock Batch
- Transactions
- Organize Batches
- Choose the Batch that need to be locked
- Click at Lock and OK button

(b) Administrative Tools
- Housekeeping
- Administrative
- Password "UBS"
-Click at YES button

(c) Unlock Batch
- Click at "Tools" tab
- Select Change Batch Lock Status & Pin No. & double click or click at APPLY button
- Delete information in L. Trans & L. Status
- Click at EXIT, APPLY and EXIT button

We enter the details at UBS system that given by our sir. On this day, we have learned new things on UBS system. The thing that we have learned is lock or unlock the batches in, UBS system that we entered. If lock the batches, others cannot enter into the system. So that, we can protect our file from others to review the file.

Example pictures,



http://www.youtube.com/watch?v=QmhrHyms0ig&feature=player_detailpage









  ASSIGNMENT 4

How to create chart account in UBS system.

CHART ACCOUNT
UNITED SDN BHD
ACC.NO	A/C DESCRIPTION	ACCOUNT TYPE	SPECIAL ACCOUNT	TYPE
1000/000	CAPITAL	CAPITAL		A
1050/000	PROFIT AND LOSS ACCOUNT	CAPITAL	PA	A
3000/000	DEBTORS CONRTOL	CURRENT ASSET		F
3010/000	BANK	CURRENT ASSET	BK	F
3020/000	STOCK	CURRENT ASSET	BS	F
3030/000	CASH	CURRENT ASSET		F
4000/000	CREDITORS CONTROL	CURRENT LIABILITIES		G
5000/000	SALES	SALES		H
5010/000	RETURN INWARDS	SALES ADJUSTMENTS		I
6000/000	OPENING STOCK	COST OF GOODS SOLD	OS	J
6010/000	PURCHASES	COST OF GOODS SOLD		J
6020/000	RETURN OUTWARDS	COST OF GOODS SOLD		J
6030/000	CLOSING STOCK	COST OF GOODS SOLD	CS	J
9000/000	SALARY	EXPENSES		M
9010/000	RENTAL	EXPENSES		M
9020/000	WATER & ELECTRICITY	EXPENSES		M
9030/000	TRAVELING	EXPENSES		M
9040/000	PETROL	EXPENSES		M
9050/000	STATIONARY	EXPENSES		M

 

We have identified the types of account and special account.